ࡱ> ;=: bjbjo>o> =( T T  ^^^^^rrrr4r""""""""$%'f;"^;"^^P"III ^^"I"IIVA @!oc72 "f"0" x.(.(!!.(^!I;";"y".( $:  What is a Budget Order? A Budget Order is a document used by a department or agency to request that unobligated allotment reserves from a prior quarter be moved to the current quarter. Authority: The authority for the Bureau of the Budget to examine and recommend for approval any changes in work programs and quarterly allotments during the year is contained in 5 MRSA 1662. Budget Order guidelines: Budget orders will not be processed during the first month of a new quarter unless it is determined that the reserves will be needed in that month. The explanation accompanying the budget order must demonstrate that emergency or other unplanned events have occurred and that budget planning, evaluation and control is in operation at the department or agency level. An exception is made for bond fund accounts. Budget orders will typically be processed on Fridays, with allotment available during the next business day, unless otherwise scheduled (see budget order calendar for scheduled dates). Budget orders must be received in the Bureau of the Budget by noon on Thursday. Budget orders received after this time may be held until the following week. Depending on the complexity and the quantity of budget orders submitted by certain departments and agencies, an earlier deadline may be required. Please coordinate with your Budget Analyst to determine an appropriate schedule. Budget orders that bring the same reserve amounts forward from quarter to quarter may be rejected. Departments and agencies should be prepared to answer questions and/or provide additional information that may lead to revisions. The budget order may be held until the following week if the requested information is not received by the end of the day on Thursday. To ensure the budget orders can be processed in a timely manner, departments and agencies should: Verify there will be sufficient reserves available at the time the budget order will be processed. The budget order request should be rounded down from the Advantage amount (BQ90 allotment level screen). Verify that the Budget Order does not conflict with any pending budget actions, such as Financial Orders with 30-day waits, Financial Orders that have not yet been extracted to Advantage and pending initiatives in any supplemental or emergency supplemental bill that will affect the account balance. If you see a situation in which you think there will be a conflict between a Budget Order and a pending budget action, please contact your assigned Budget Analyst. Ensure that sufficient detail is provided in the justification and backup materials to clearly demonstrate why reserves are needed in the current quarter and how they will be used. The justification should align with the object codes adjusted by the Budget Order. For example, if the justification states that allotment reserves are being brought forward to pay for office supplies, we would expect to see the corresponding object code (5600 series) used in the Budget Order. Ensure that Budget Orders involving personal services prorate the amounts appropriately (based on current year percentages) to the main object codes (Permanent/Limited Period Regular, Retiree Health, Retirement Costs, Retirement Unfunded Liability), unless a specific object code is causing the negative. Please contact your assigned Budget Analyst for further guidance. Ensure that the amount requested matches the need shown in the backup documentation. Whenever possible, the budget order should be signed by the department or agency head signifying that the financial transactions in the document are being proposed with his or her full knowledge. A department or agency head may authorize a designee to approve budget orders in his or her absence by providing written authorization to the Bureau of the Budget. Please feel free to contact your Budget Analyst should you have any questions or concerns regarding these guidelines or the budget order process.  !"#)02 ƷƷƷƫp`QBh bhj:&CJOJQJaJhh#CJOJQJaJh1h#5CJOJQJaJh1h5CJOJQJaJhhQCLCJOJQJaJhZCJOJQJaJhQCLhQCL5CJOJQJaJhQCLCJOJQJaJhhCJOJQJaJhCJOJQJaJh5CJOJQJaJhh5CJOJQJaJ h#5h#0J5OJQJ ! < = | } MNgdK6 $ & Fa$gd #gdW $ & Fa$gdgdQCL $`a$gdgd^@&^`gd 0 3 : < P Z q 4 ; ? P a q t x ;yjyyj[jyLyhhj:&CJOJQJaJhhg<CJOJQJaJhh#CJOJQJaJhhB""CJOJQJaJhWCJOJQJaJhQCLCJOJQJaJhhwjCJOJQJaJh bh #CJOJQJaJh bhekCJOJQJaJh bh bCJOJQJaJ$h bh bCJOJQJaJmH sH h bh bCJOJQJ\aJ + 3 { | } ~ e*-DMUʾʾʠّمyyjy^R^R^h"cCJOJQJaJhK6CJOJQJaJhh$CJOJQJaJh$CJOJQJaJhW-&CJOJQJaJhh#CJOJQJaJh #hwjCJOJQJaJhhWCJOJQJaJhWCJOJQJaJhhQCJOJQJaJhhwjCJOJQJaJh kCJOJQJaJh?CJOJQJaJjtu~!GIMXȼȼ㤕zkzkz\z\\z\hWhuBCJOJQJaJhoh+CJOJQJaJh+CJOJQJaJhuBhuBCJOJQJaJh OhuBCJOJQJaJh OCJOJQJaJh"cCJOJQJaJhuBCJOJQJaJh$CJOJQJaJh$h$CJOJQJaJhK6CJOJQJaJhK6hK6>*CJOJQJaJNDF $ & Fa$gd $`a$gd $ & Fa$gd$^gd O $ & Fa$gd Ogd O $ & Fa$gd"c ^gduBm$  & Fgd Om$$^`a$gdK6 $ & Fa$gdK6 Jcde,1BCDFʾʾʣʣʣʔʾvgvhhB""CJOJQJaJhh#CJOJQJaJh bh #CJOJQJaJh Oh yCJOJQJaJh yh yCJOJQJaJhpCJOJQJaJh7CJOJQJaJh yCJOJQJaJh Oh OCJOJQJaJh OCJOJQJaJh"ch OCJOJQJaJ"}"6khoCJOJQJaJhhB""CJOJQJaJhh#CJOJQJaJhhfZCJOJQJaJ ; 0PP&P1F/ =!"#$8% ^ 02 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~_HmH nH sH tH @`@ NormalCJ_HaJmH sH tH DA D Default Paragraph FontViV  Table Normal :V 44 la (k (No List 8O8 Default TextaJHoH InitialStyle@B*CJOJQJkHHC@H Body Text Indent `\8B@"8 Body Text$a$\RY@2R AO Document Map-D M OJQJ^JL@BL 0 Balloon TextCJOJPJQJ^JaJNoQN 0Balloon Text CharCJOJQJ^JaJ@@b@ W List Paragraph ^B'`qB "Comment ReferenceCJaJ<@< " Comment TextCJaJ:: "Comment Text Char@j@@ "Comment Subject5\FoF "Comment Subject Char5\PK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3N)cbJ uV4(Tn 7_?m-ٛ{UBwznʜ"Z xJZp; {/<P;,)''KQk5qpN8KGbe Sd̛\17 pa>SR! 3K4'+rzQ TTIIvt]Kc⫲K#v5+|D~O@%\w_nN[L9KqgVhn R!y+Un;*&/HrT >>\ t=.Tġ S; Z~!P9giCڧ!# B,;X=ۻ,I2UWV9$lk=Aj;{AP79|s*Y;̠[MCۿhf]o{oY=1kyVV5E8Vk+֜\80X4D)!!?*|fv u"xA@T_q64)kڬuV7 t '%;i9s9x,ڎ-45xd8?ǘd/Y|t &LILJ`& -Gt/PK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!0C)theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] !(  N 8@0(  B S  ?+3    D D F F 6+3    D D F F 6/G4ZHdyl^`o(.^`.pL^p`L.@ ^@ `.^`.L^`L.^`.^`.PL^P`L.h ^`hH.h ^`hH.h pL^p`LhH.h @ ^@ `hH.h ^`hH.h L^`LhH.h ^`hH.h ^`hH.h PL^P`LhH.888^8`OJQJo(hH888^8`OJQJ^Jo(hHo8^`OJQJo(hH8  ^ `OJQJo(hH8  ^ `OJQJ^Jo(hHo8xx^x`OJQJo(hH8HH^H`OJQJo(hH8^`OJQJ^Jo(hHo8^`OJQJo(hHdylG4Z/                  "ɺ        gmD43 #70 ##QM!B""W-&j:&1*4K6g<;?42D fDQCLAO1TableF(WordDocument=(SummaryInformation(*DocumentSummaryInformation82CompObjr  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q