ࡱ> []Z'` )bjbjLULU .>.?.?!,,,,,,,@,$@k9$$$$$8888888$ ;hs=9,9 9 9 9,,$$%9!!!9 v,$,$8!9 8!!f5,,R7$ ;5` .R68;90k9f6G> G>(77>,7<r!\m99!"k99 9 9 9 @@@$ dd @@@d@@@,,,,,, Streamline & Prioritize Core Government Services Task Force Minutes of the Meeting November 28, 2011 **Draft** Introduction: H. Sawin Millett, Chair, called the meeting to order at 9:15 AM. Members attending were: H. Sawin Millett, Chair; Ryan Low, Co-Chair; Representative John Martin, Joe Bruno, David Winslow, Senator Richard Rosen, David Flanagan, Senator Dawn Hill, Sue Charron, George Kerr, Representative Dennis Keschl and Phil Harriman. Also, attending was: Dawna Lopatosky. David Flanagan presented a hand-out to Task Force members that expressed his concern that there is not a system in place for benchmarking and that stressed the importance of useful comparative data that is analyzed by resources dedicated to this effort on a full-time basis. Representative Martin noted that the full-time staff that is needed for this type of analysis could very well be the departments and that in order to get this information the questions need to be asked. Representative Keschl indicated that zero-base budgeting puts this requirement on the departments and said that agencies need to prioritize. Commissioner Millett shared that the Pew Center on the States has offered to look at possible savings and will be coming to fb88 on December 13 to look at the criminal justice area. Representative Martin asked if there had been any responses provided to the public related to cost savings proposals. Commissioner Millett indicated that the proposals are still in the beginning stages of review and that this information will be helpful to the Committee on Appropriations and Financial Affairs during the upcoming legislative session. Minutes of the Meeting: It was the unanimous decision of the Task Force to accept the corrected Minutes of Meeting dated October 28, 2011 as well as the Minutes of the Meeting dated November 8, 2011. Discussion of Agency Proposals: Department of Corrections: Scott Ferguson, Service Center Director and Judy Plummer, Director of Special Projects. Scott Ferguson reviewed a document forwarded to Task Force members on November 15, 2011 that addressed the following information requested at the October 28, 2011 meeting. The effect of the Downeast Correctional Facility closure on the department (transfer of prisoners to other facilities). The take-back of fb88 Department of Corrections prisoners boarded at county jails and the effect on the departments daily rate. The top 10 cost drivers for the Department of Corrections. An analysis of the projected unemployment costs associated with the Downeast Correctional Facility closure. The Streamlining Task Force voted unanimously to reject the following proposals:  Additional Notes: Representative Martin asked the Department whether or not they are paying for leased space in Presque Isle and asked them to explore the possibility of placing certain prisoners in nursing facilities in order to reduce costs. Director Ferguson promised to provide answers to these questions. Senator Rosen noted that county units have become specialized to fit within an integrated system and that future discussions of individual facilities need to recognize the concept of an integrated system. Department of Health & Human Services: Mary Mayhew and Therese Cahill-Low, Acting Director, Office of Child and Family Services. Commissioner Mayhew presented hand-outs to Task Force members that provided additional information on Health & Human Services initiatives that were discussed at previously held meetings. After due discussion, the following action was taken: The Streamlining Task Force voted 9 to 3 (Joe Bruno, George Kerr and David Winslow opposed) to reject the following proposal:  Additional Notes: The Department indicated that they are expecting cuts to federal funding for the Head Start program but have not received final information about the amount of the cuts. Task Force members asked about the number of kids served over a 10-year period and the amount paid to the employees of the Head Start agencies on an hourly basis. The Department was also asked to reach out to the Department of Education and to provide more data and a current fiscal year picture as soon as possible. Office of the State Treasurer: Kristi Carlow, Director of Internal Operations The Streamlining Task Force voted 10 to 1 (Representative Martin opposed) to accept the following proposal which does not reduce spending but results in additional revenue to the General Fund of $15,000 each year.  Additional Notes: Ms. Carlow indicated that the Treasurers Office currently pays $33,000 annually to advertise between 9 and 10 thousand names in the newspapers. On average the cost to advertise one property in the newspaper is $3.57 while the cost to advertise through the website is $0.05. Approximately 75% of the claims are generated through the website. This translates into a cost of $33.90 per claim advertised in the paper and $0.54 through the website. The Office of the Treasurer is considering block ads, postcards and a greater focus on website advertising to use remaining funds more efficiently and effectively. Department of the Attorney General: William J. Schneider, Attorney General and Janet Joyeux, Law Office Manager. Attorney General Schneider responded to a request posed by Representative Martin at the November 8, 2011 Streamlining meeting regarding potential savings from recent drug settlements received by the Office of the Attorney General. Since the end of the last session the Office of the Attorney General has received the following settlements, all of which have been given to the Department of Health and Human Services Medicaid program after retaining some of the proceeds for the required match for the operations of our Medicaid and Fraud Control Unit. October 2011 $ 43,852.49 Keppra Settlement October 2011 $265,866.28 Zonegran Settlement September 2011$ 22,592.58 NovoNordisk Settlement Task Force members decided against booking savings associated with the state share of these settlements recognizing that funds transferred to the Department of Health and Human Services will be used towards fb88Care shortfalls. Other Topics: Office of Information Technology Update: David Emery, Deputy Commissioner Department of Administrative and Financial Services. David Emery presented a hand-out to Task Force members that provided the timeline for implementing various initiatives presented to Task Force members at the October 28, 2011 meeting. The presentation was followed by additional discussions related to the use of teleconferencing in order to reduce travel costs and the use of personal smartphones as a replacement for state-issued BlackBerry devices. It was noted that agencies will be expected to look at business requirements in a real sense in order to identify staff that need to use these devices. Energy Update: David Emery, Deputy Commissioner Department of Administrative and Financial Services and Ken Fletcher, Office of Energy Independence and Security. David Emery presented a hand-out to Task Force members on projected energy savings from the use of natural gas. Following the presentation David indicated that the Bureau of General Services is in the process of creating a list of facilities and drafting a Request for Proposal (RFP) and said that the initial focus will be on the larger fuel-hungry facilities. The State currently has a 5 year renewable contract for fuel. At the end of the contract period a determination will be made as to whether to continue the contract or covert to natural gas. There was a brief discussion about the possible use of tri-generation to allow the State to also produce its own electricity. Commissioner Millett indicated that the proposals accepted by the Task Force resulted in spending reductions of $24,738,535 and additional General Fund undedicated revenue of $424,688 for a total of $25,163,223. There was general consensus among Task Force members that they had completed their work and that additional meetings were not necessary. Commissioner Millett thanked the members for their service on the Task Force. It was the unanimous decision of the Streamlining Task Force to accept the savings amounts identified by Commissioner Millett and the draft bill, amended to include additional General Fund undedicated revenues of $30,000 related to Treasurys unclaimed property advertising proposal. Adjournment There being no further business for the Task Force, the meeting adjourned at 12:20 PM. 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