ࡱ> /1. FbjbjVV .<<F|| Ote  FFFFFF:,{;1". 0O8R!!!TF :O!| : 1512 Reporting Tip Sheet for Agencies Notify the Office of the State Controller when a new ARRA award is received as soon as possible. Please forward a copy of the award to your OSC 1512 reporting liaison. Review your awards for end dates and liquidation periods. Compare totals on federal drawdown reports (if available) with grant revenue per Advantage, follow up on variances and post adjusting entries or unrecorded cash receipts before the quarter end date. Check funds 013 and 015 for ARRA revenues and expenditures and reclassify before the end of the quarter Review Fund 020 and 021 transactions coded to 2982, 295x and 2988s to see if items need to be reclassified before the quarter ends Communicate with interagency subrecipients to ensure expenditure data, subaward information and job counts are received timely. Consider cutting off disbursements to sub-recipients 7 to 10 days before the quarter end date to allow for the flexibility to update total sub-award disbursements Consider notifying external sub-awardees to cut off their ARRA spending 7-10 days before the qtr end date to allow for early reporting of their FTEs and payments made to vendors in excess of $25k for timely updating of sub-award information in the reporting system. Verify sub-recipients DUNS and CCR registration to current listing on OSC website. Notify your Office of the State Controller Liaison for non 1512 reportable activity coded to funds 020 and 021 that may exist within approp/unit accounts that are currently subject to 1512 reporting. Send reminders to subrecipients of requirements to track ARRA funds separately, report ARRA award information separately on the SEFA, and register with CCR (see Controllers Bulletin FY10-03 for more information) Reconcile all revenues and expenditures posted to funds 020 and 021 before determining quarterly revenues, vendor payments or total expenditures. Please remember the Office of the State Controllers Internal Audit Staff are here to assist you with 1512 reporting. We are happy to answer any questions or concerns you may have. Feedback is also welcome. %&(   < i n  @ J L P + . M ` f r s ɿsiɵɵɞhsOJQJ^JhshiWOJQJ^JhcOJQJ^Jh8OJQJ^Jh8 OJQJ^Jhsh8OJQJ^Jh41fOJQJ^JhiWOJQJ^JhN3HOJQJ^JhL@OJQJ^Jh8CJOJQJ^JaJhL@5CJOJQJ^JaJh85CJOJQJ^JaJ)'(* < @ B qrsF$a$gd41fh^hgdiW $ & Fa$gdc $ & Fa$gd41fgdL@gd8$a$gd8s } A B   5?pqrEFҾȱܧܚȚܚhsh41fOJQJ^Jh41fOJQJ^JhshiWOJQJ^JhIOJQJ^JhshcOJQJ^Jh8OJQJ^JhcOJQJ^JhL@OJQJ^JhiWOJQJ^Jhsh8OJQJ^JhshIOJQJ^J,1h/ =!"#$% ^ 2 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~_HmH nH sH tH @`@ NormalCJ_HaJmH sH tH DA D Default Paragraph FontRiR  Table Normal4 l4a (k (No List PK![Content_Types].xmlj0Eжr(΢Iw},-j4 wP-t#bΙ{UTU^hd}㨫)*1P' ^W0)T9<l#$yi};~@(Hu* Dנz/0ǰ $ X3aZ,D0j~3߶b~i>3\`?/[G\!-Rk.sԻ..a濭?PK!֧6 _rels/.relsj0 }Q%v/C/}(h"O = C?hv=Ʌ%[xp{۵_Pѣ<1H0ORBdJE4b$q_6LR7`0̞O,En7Lib/SeеPK!kytheme/theme/themeManager.xml M @}w7c(EbˮCAǠҟ7՛K Y, e.|,H,lxɴIsQ}#Ր ֵ+!,^$j=GW)E+& 8PK!Ptheme/theme/theme1.xmlYOo6w toc'vuر-MniP@I}úama[إ4:lЯGRX^6؊>$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3ڗP 1Pm \\9Mؓ2aD];Yt\[x]}Wr|]g- eW )6-rCSj id DЇAΜIqbJ#x꺃 6k#ASh&ʌt(Q%p%m&]caSl=X\P1Mh9MVdDAaVB[݈fJíP|8 քAV^f Hn- "d>znNJ ة>b&2vKyϼD:,AGm\nziÙ.uχYC6OMf3or$5NHT[XF64T,ќM0E)`#5XY`פ;%1U٥m;R>QD DcpU'&LE/pm%]8firS4d 7y\`JnίI R3U~7+׸#m qBiDi*L69mY&iHE=(K&N!V.KeLDĕ{D vEꦚdeNƟe(MN9ߜR6&3(a/DUz<{ˊYȳV)9Z[4^n5!J?Q3eBoCM m<.vpIYfZY_p[=al-Y}Nc͙ŋ4vfavl'SA8|*u{-ߟ0%M07%<ҍPK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 +_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!Ptheme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] F,s F F 8@0(  B S  ? H H3%&&()* ?@JLPB5?qqrEH&& rrEEH`~~\Ĭ(^`(OJQJo(hH^`OJQJ^Jo(hHopp^p`OJQJo(hH@ @ ^@ `OJQJo(hH^`OJQJ^Jo(hHo^`OJQJo(hH^`OJQJo(hH^`OJQJ^Jo(hHoPP^P`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohpp^p`OJQJo(hHh@ @ ^@ `OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHohPP^P`OJQJo(hH~\`~6p                 8 L@N3HIwfOiW41fGsdwe9csx8FH@F`@UnknownG* Times New Roman5Symbol3. * Arial?= * Courier New;WingdingsA BCambria Math"hfg;f< < !24dBB3QHX ?82!xx*1512 Reporting Suggestions  Post 12/31/09OITBrowne, Shirley  Oh+'0 ,8 X d p |,1512 Reporting Suggestions Post 12/31/09OITNormalBrowne, Shirley3Microsoft Office Word@G@Aؙ@Q@Z!< ՜.+,04 hp  $Dept. of Health and Human ServicesB +1512 Reporting Suggestions Post 12/31/09 Title  !"#$%'()*+,-0Root Entry FU121Table !WordDocument.SummaryInformation(DocumentSummaryInformation8&CompObjy  F'Microsoft Office Word 97-2003 Document MSWordDocWord.Document.89q