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ŽŽ.ŽŽŽŽŽвCвC14 DEPARTMENT OF BEHAVIORAL AND DEVELOPMENTAL SERVICES 472 BUREAU OF CHILDREN WITH SPECIAL NEEDS Chapter 3: REGULATIONS GOVERNING TIMELINESS STANDARDS FOR IN-HOME BEHAVIORAL HEALTH AND CASE MANAGEMENT SERVICES UNDER MAINECARE This rule implements the court-approved settlement agreement reached in Risinger v. fb88 Department of Human Services and establishes timeliness standards for the provision of in-home behavioral health services under fb88Care Benefits Manual, Chapter II, Sections 65.04-3(H) and 24.01-2, as well as for case management services under fb88Care Benefits Manual, Chapter II, Section 13.12. Statutory Authority: 34-B M.R.S.A. ЇЇ1203, 15002 Regulatory Authority: 14 – Department of Behavioral and Developmental Services 472 – Children with Special Needs 1. Purpose and scope. Pursuant to a settlement agreement reached in Risinger v. fb88 Department of Human Services, (Civil No. 00-116-B, D. Me.), the Department is responsible for promulgating a rule to implement the timeliness standards contained therein which relate to the provision of in-home behavioral health services and case management services. 2. Definitions. For purposes of this rule, the following terms have the following meanings: A. Case management services means services defined in the fb88Care Benefits Manual, Chapter II, Section 13.12. B. In-home behavioral health services means services defined in the fb88Care Benefits Manual, Chapter II, Sections 65.04-3(H) and 24.01-2. C. Start date means the later of the following two points in time: 1. the date of a request for screening services by or on behalf of the child or child’s family. This “request” means a request for a behavioral health screen, a request for assistance in identifying behavioral health needs, or a request for a behavioral health service for a child under the age of twenty-one, if the request is made to a Department-approved agency that is a participating provider of fb88Care covered case management or in-home behavioral health services to children; or 2. the date upon which financial eligibility under fb88Care is determined. This is normally the date of the fb88Care eligibility letter to the member informing him/her of eligibility provided but in no event shall this date be later than forty-five days after the date that a completed application is received by the Department of Human Services in accordance with Federal regulations. 3. Timeliness standards. A. If a child has a medical need for a service that can be provided as a fb88Care covered service under the fb88Care Benefits Manual, Chapter II, Section 65.04-3(H) or 24.01-2, an Individual Treatment plan for that child will be prepared in accordance with reasonable behavioral health practice, but in no case later than 120 days after the Start Date. Services consistent with that Plan will commence promptly in accordance with reasonable standards of behavioral health practice, generally within an outer limit of 180 days after the Start Date. B. If a child has a medical need for a service that can be provided as a fb88Care covered service under the fb88Care Benefits Manual, Chapter II, Section 13.12, an Individual Support or Service Plan will be developed for that child in accordance with reasonable standards of case management practice, generally within an outer limit of 180 days after the Start Date. C. After the initial contact for the child is made so that the child already has a Start Date, when a new or different need for in-home support service or case management is identified for that child, the Start Date for the identified need for the new or different service shall be the date that the need is identified. 4. Release of confidentiality. Providers of in-home behavioral health services or case management serving children affected by this rule may require the child’s parent or guardian to sign a release permitting the provider to communicate with other similar providers about the fact that the child has applied for services. This sharing of client information between providers seeking to serve the same clients is necessary to facilitate the provision and tracking of services and to avoid duplication of effort by these providers. The parent or guardian of the child seeking services shall inform the provider at the time of requesting services of any other requests made on behalf of the child and keep the provider informed of any future requests for services made to other providers. EFFECTIVE DATE: July 24, 2002 - EMERGENCY, expires October 22, 2002. 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