Forms

Accounting
Document Date Format
1. Advantage Journal Template (Single or multi-page) 09/20/2017 Excel
2. Reporting Unit Request - Single Request 12/07/2015 Excel
3. Reporting Unit Request - Multiple Request 12/07/2015 Excel
4. Cash Management and Estimated Revenue Request (FY26) 04/28/2025 Excel
5. Petty Cash Authorization (New) 08/08/2013 PDF
6. Petty Cash Authorization (Update) 08/08/2013 PDF
7. Petty Cash and Change Account Reconciliation Revised Forms 07/02/2018 Excel
8. Signature Authorization - Updated
ÌýÌýÌý(For Advantage Accounts Payable and Journal Voucher OSC Approval)		 08/09/2023 PDF
Vendor
Document Date Format
1. Vendor Activation/Change ÌýÌýÌý(Form Instructions)
Ìý(aka State of fb88 Substitute W9)		 02/21/2020 PDF
2. Vendor Deactivation 01/21/2010 PDF
Direct Deposit / EFT
Document Date Format
1. Direct Deposit / Electronic Funds Transfer Activation/Change
ÌýDirect Deposit/EFT Guidelines ÌýÌýDD/EFT Form Instructions
(Note: If you are Paymode/Clareon vendor, you do not need to complete this form. Instead, please contact Paymode at 1-877-443-6944.)		 03/21/2019 PDF
2. Direct Deposit / Electronic Funds Transfer Deactivation 04/16/2013 PDF

Effective May 11, 2015, fb88Care providers must access the fb88 Integrated Health Management System (MIHMS) at the following linkÌý to register for Electronic Funds Transfer (EFT).Ìý EFT Registration For fb88Care providers is now only available as part of Provider Enrollment or Provider Maintenance on the MIHMS Portal.

Payroll
Document Date Format
1. Employee Direct Deposit Request 04/17/2008 PDF
2. Duplicate W-2 Request 11/17/2005 PDF
3. Replacement Check Request (SAL/SUP/PAY) 08/20/2009 PDF

4. Lost/Damaged Check Request (LOS) **Use for check being reissued**

Note: Please do not use this form's accounting codes on cash receipt if you are not planning to resissue payment.

08/20/2009 PDF

5. Payment Reversal Request **Use for check being stopped; no reissue**

 11/17/2005 PDF
6. State Reimbursement 10/08/2019 PDF
7. W-4 Employees Withholding Certificate 2023
8. W-4ME State Employees Withholding Certificate 2023 PDF
9. Security Application (HR System & MEPERS) 03/08/2012 PDF
10. Security Application (MS-TAMS) 03/08/2012 PDF
11. MFASIS HR Transfer Request Form 06/10/2016 PDF
12. Agency Deduction Override Form 06/10/2016 Excel
13. Agency Regular Pay Form 06/10/2016 Excel
14. Agency Special Pay Form 06/10/2016 Excel
15. Longevity Merit Report of Lost Earnings 06/10/2016 Excel
16. fb88 Direct Deposit Exemption Request Form 07/09/2020 PDF

Ìý

Security Applications
Document Date Format
1. Advantage Security Form (Case Management) 06/03/2024 PDF
2. DAFS Analytics & SQL Financial Cube Security Application 10/04/2023 PDF

Ìý

Travel
Document Date Format
1. Advance Voucher & Out of State Travel Request 11/01/2024 Excel / PDF
2. Air Travel Quote Submission 12/12/2006 Excel / PDF
3. Expense VoucherÌý(Rate $0.50) 01/12/2024 Excel / PDF
4. Expense Voucher (Rate $0.54) - 11/01/2024 and after 11/01/2024 Excel / PDF
Other
Document Date Format

1. For Internal State Use Only W9 State Completed (State is receiver of funds.)
Ìý ÌýNote: Agencies are welcome to sign on behalf of.

This form is NOT to be used by outside vendors or VSS. Please use Substitute W9 under Vendor Forms.

 08/27/2020 PDF

**Documents are supplied in PDF format and require the for viewing or printing. If you need an alternate format, please contact us via email or phone (207-626-8420).

**If you are having trouble downloading the form in Internet Explorer, please try using either Chrome or Firefox.ÌýÌýOr see instructions to change your PDF settings:ÌýÌýFrequently Asked Questions | Office of the State Controller (maine.gov)